Careers
Assistant Controller
Gem Cabinets, a locally owned and operated family business, has been making homes beautiful with custom cabinetry for over 40 years. We are a leader in the cabinet industry in Edmonton.
The Assistant Controller will support, and work closely with, the Controller on the financial aspects of the organization. The Assistant Controller will be responsible for managing 5 positions within the Admin. team (A/R, A/P, Data Entry, Admin. Coordinator, Reception).
The Assistant Controller will work in a fast-paced but casual environment and play a critical role to ensure the financial statements and reconciliations for the corporate entities are completed in a timely manner. They will lead the 5 direct reports of the Administrative team to provide timely and accurate processing of information in all systems.
Requirements:
- Manage, coach and provide good leadership to the 5 direct reports within the Administration team
- Work closely with support staff to meet expectations
- Ensure staff are productive, engaged, and maintain open, collaborative relationships within the team
- Manage and address all significant performance concerns and complete documentation
- Keep record of timesheets for Administration Department staff
- Keep track of holidays and booked time off to avoid potential conflicts
- Ensure proper coverage of duties so all tasks are able to be completed in a timely manner with minimal impact to the Administration Department
- Reconciliation of various G/L accounts on a monthly basis for operating entities
- Full cycle accounting including posting journal entries and bank reconciliations
- Assist Controller in month end process to provide accurate and timely monthly financial statements and reporting for operating entities
- Intercompany transactions and account reconciliations
- Monthly variance analysis and reporting including:
- POS, sales and margin reports for senior management
- Revenue earned vs Actual Report
- WIP/Inventory reports
- Maintain fixed asset tracking and amortization, including posting of monthly journal entries
- Support in preparation of annual budgets and year end process including working papers
- GST analysis, processing, and remittance for multiple entities
- Process write-off’s of accounts receivable
- Set up new vendors in BP and GP
- Prepare agenda and powerpoint presentation for monthly Admin. Safety Meetings
- Other duties as assigned by Controller
Knowledge and skills required:
- 5+ years’ experience in an accounting supervisory role
- Strong accounting skills. Post-secondary degree or diploma with a focus on accounting.
- Strong computer skills, including Microsoft Outlook, Word, and Excel
- Experience in Microsoft Dynamics GP accounting software is considered an asset
- Strong time management skills with ability to handle multiple priorities effectively
- Excellent and effective written and verbal communications skills
- Strong analytical skills and detail orientated
- Ability to remain focused under pressure and work in a team environment to ensure reporting deadlines are met
- Committed to improving processes and efficiencies
- Strong interpersonal, leadership, and customer service skills
- Ability and willingness to work extended hours during peak times if required
- Self motivated and able to work independently with minimal direct supervision and as part of a team
- Perform consistently under pressure and handle stress professionally
- Good problem solving and negotiation skills
Job Type: Full-time, Permanent
Benefits:
- Health spending account
- Life Insurance and LTD
Sheri Walker , sheriwalker@gemcabinets.com
Installation Subcontractor
The Installation Subcontractor is responsible for the completion of contracted cabinet installation work required in the field as per our standard installation practices, following all policies and procedures, and maintaining a safe, clean working area.
The Installation Subcontractor will work in a fast-paced casual environment and play a critical role in ensuring customer satisfaction by actively engaging Site Superintendents, Homeowners, Designers, and the Installation Department in a wide range of scenarios while adhering to our quality control standards, jobsite safety, and making sure building codes are followed.
Key responsibilities:
- Arrive at and complete installations as scheduled in a timely, courteous, and professional manner, as detailed in the Gem Installation Manual
- Ensure appropriate clothing and PPE is worn
- Review Installation documents on site and builder specific requirements in the manual
- Maintain accurate records and paperwork on a daily basis
- Complete hazard assessment form as required under the company safety policy
- Complete Installation Report and identify with clear notes any items still to be completed with reasons why the work could not be done and submit to the Installation Department
- Ensure proper equipment and materials are present
- Confirm saw blades and drills bits are sharp, all screws, etc. are stocked in vehicle
- Inspect all materials and notify the Installation Manager of any items that may be missing or damaged
- Attend monthly safety meetings led by the Installation Manager
- Keep up to date with Safe Job Practices and Procedures
- Communicate any ongoing concerns regarding site conditions, product and/or design issues
- Coverage and equipment required as a Sub-contractor:
- Current WCB coverage and Personal Liability Coverage ($2,000,000)
- Current First Aid (Emergency)
- Current CSTS – Construction Safety Training System
- Criminal record check
- Appropriate PPE, steel toed boots, hard hat, ear and eye protection
- E-mail and smart phone capable of e-mailing site pictures, reports, invoices, receiving updates and schedules
- Alberta #2 first aid kit
- 10lb ABC fire extinguisher
- Mobile / Smart phone with data
- All necessary tools with proper guards in good working condition
Knowledge and skills required:
- Cabinetmaking or 5 years equivalent field experience
- Valid driving license
- Thorough knowledge of the standard methods, equipment, materials, tools and practices of the cabinet making trade
- Ability to learn quickly, think logically and understand abstract relationships
- Interest in keeping up with ever-changing technology
- Ability to perform math; read technical information, analyze situations to define issues and draw conclusions
- Flexibility is required to work with others and operate equipment using a variety of processes
- Ability to work with a wide diversity of individuals
- Strong attention to detail
- Must be able to lift up to 100lbs and stand on feet for 8 hours
- Steel toe boots and glasses / goggles are required
- Physical/Environmental requirements: driving, walking, standing, lifting, bending, kneeling
- Basic written and verbal communication skills
- Some problem solving and negotiation skills
- Must be able to function with interruptions and deadlines
- Perform consistently under pressure and handle pressure/disappointment professionally
- Consistently follow up on items/tasks
- Ability to be diplomatic when dealing with clients
- Ability to establish and maintain good rapport with Site Superintendents and Homeowners
- Must be able to work independently
Doug Strang, dougstrang@gemcabinets.com
Production & Installation Coordinator
The Production & Installation Coordinator supports the Installation Department while also assisting the Warehouse / Shipping Receiving Department by scheduling deliveries and installations, compiling, and distributing accurate paperwork and the continuous update of data into our current information management system(s).
The Production & Installation Coordinator will work in a fast-paced but casual environment and play a supporting role in ensuring customer satisfaction by making sure cabinets will be received and delivered to site on time and with all of the pertinent documents.
Key responsibilities:
- Schedule/coordinate installations on a daily basis
- Receive calls/emails from and initiate contact with customers post-sale
- Address and resolve customer concerns
- Organize, record and relay information for Installation Subcontractors as needed to complete the installation
- Check and update Supply Pro & related builder scheduling sites (for all relative builder accounts)
- Update new installation and delivery dates in BP for jobs not yet scheduled
- Update changes and or notes needed for installation (flooring, site conditions, etc.) in BP for jobs already scheduled
- Schedule trucks based on installation dates required from builders/homeowners and confirm with the Shipping Supervisor and Warehouse Manager
- Receive calls/emails from and initiate contact with customers post-sale
- Assist with Installation estimates and or layout reviews
- Support with installation estimating
- Review of layouts for orders prior to installation to determine and remedy any possible product shortages and alert Installation Manager for resolution
- Compile installation packages
- Review and discuss any important notes or feedback with the Shipping Supervisor
- Facilitate the Shipping and Receiving paperwork flow
- Request ETA’s from Site Superintendents and enter into ERP in a timely manner
- Coordinate with the factory to ensure production schedule is in line with installation dates
- Complete Warehouse Administration tasks
- Assign truck numbers to orders and receiving trucks in BP
- Fill out delivery reports
- Entering Backorders service parts into ERP
- Perform pre delivery calls/email for warehouse supervisor
- Receive orders in the ERP
Knowledge and skills required:
- Excellent computer skills in Microsoft Outlook, Word, and Excel
- Excellent and effective written and verbal communications skills, along with good interpersonal skills
- Pleasant telephone manner
- Must be able to work independently with minimal direct supervision and as part of a team
- Consistently follow up on items/tasks
- Perform consistently under pressure and handle pressure/disappointment professionally
- Must be focused and attentive to details
- Must be able to function with interruptions and deadlines
- Strong organizational skills with ability to handle multiple priorities effectively
- Able to work well with numbers
- Good problem solving and negotiation skills
- Ability to be diplomatic when dealing with clients
- Ability to establish and maintain good rapport with Site Superintendents
- Knowledgeable in the fundamentals of kitchen cabinet installation
- Interest in keeping up with ever-changing technology
Doug Strang, dougstrang@gemcabinets.com
